Privacy Policy

MINERVATE recognizes the global data protection lawsas an important topic for its stakeholders in the digital age and understandsthe responsibility that comes with the handling of personal data.

WHO ARE WE

MINERVATE is a digital health and health technology company engaged in research and development. We act as the data controller for personal datacollected through this website: www.minervate.co.uk/privacypolicy. This Privacy Policy describes the privacypractices of MINERVATE related to personal data collected, used, stored andotherwise processed in connection with its websites and mobile apps. Itexplains the rights and choices available to individuals with respect to their Personal data.

This Privacy Policy applies to the personal data Minervate processes as a data controller, i.e. as the party that determines what personal data to collect online or offline.

This Privacy Policy does not apply to

Personal Data about Minervate employees and candidates,
Personal Data that Minervate processes on behalf of its customers or other third parties as specified in the applicable agreement.

This Privacy Policy provides information about:

The Types of personal data Minervate may collect about you (e.g. your contact details);
How the personal data is collected;
The purposes and legal basis of processing your personal data (e.g. to comply with the law, for marketing purposes with your consent);
Your rights and choices about your personal data: Depending on your jurisdiction, you may have legal rights associated with Minervate processing of your personal data, including rights to access, correct, delete, transfer, or object to the processing of your personal data. Regardless of where you live, Minervate will honor your request to opt-out of being contacted for marketing reasons;
How to contact us.

PERSONAL DATA COLLECTED AND PROCESSED BY MINERVATE

Personal data means any information relating toan identified or identifiable person. An identifiable person is a person whocan be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to the natural person.

In any event, the personal data processed by Minervate is limited to data necessary for the purposes described in this Privacy Policy.

Depending on the purposes detailed below, personal data processed by Minervate includes:

Personal and business contact information such as first and last names, postal address, email address, telephone number(s) and job title;
Profile information such as user ID, login and password, profile picture, university, degree, certification and courses taken; type of organization (company, school, etc.), organization name, organization size, department, industry and sub-industry sectors;
Transaction information details related to purchases you make, including through Minervate website, event registrations and billing data (such as credit card details, bank account information), signature;
Health related data, if you attend an event organized by Minervate, you may be asked for health information for the purpose of identifying and being considerate of individuals who have disabilities, special dietary requirements as well as other additional personal data that are necessary to be processed throughout the event;.
Usage Information such as IP and Mac Addresses, logs, on how you use Minervate Services, including data from cookies as described below and through the Minervate marketing preferences Center as applicable.

Such personal data may be collected by Minervate through the following means:

Directly from you through the Services or otherwise communicated;
Automatically;
From third-parties, such as:

The provision of personal data identified as mandatory is on a voluntary basis but is necessary to provide you with Minervate Services.

Please be aware that Minervate Services are not designed for children who are considered as minors under applicable data protection laws. If you are a underaged, you are not allowed touse Minervate Services. If Minervate learns that it has collected personal data from a child, it will delete that information as quickly as possible.

PERSONAL DATA PROCESSED BY MINERVATE

The purposes for which Minervate processes yourpersonal data are regrouped per legal bases as described below. If such legalbases are not applicable according to certain data privacy laws, in any event, Minervateonly uses your personal data as permitted by law.

With your Consent

To communicate with you, including when you request information related to Minervate Services, register on Minervate Sites, participate in surveys, or allow Minervate to take specific actions (e.g. post your testimonials or endorsements on Minervate sites) and more generally to manage Minervate communication and marketing activities;
To ascertain your requirements and interests and provide you with the most suitable Services;
To provide you with a personalized, interactive use of Sites and allow you to access all their features;

To comply with the following legitimate interests

Minervate takes into consideration and balances any potential impact on you (both positive and negative) and your rights before processing your personal data for purposes based on legitimate interest. Unless Minervate has your consent or is otherwise required or permitted to do so by law, Minervate will not use your personal data in situations where the impact on you outweighs its legitimate interest in processing your personal data:

To improve your experience to better understand your needs and interests, and personalize your experience with the Minervate Services, including remembering your settings;
To provide, maintain and adapt any services;
To provide you with information related to marketing activities for similar goods and products if you are already using Minervate Services;
To enable Minervate to manage its business relationships when you are acting on behalf of a Minervate prospect, customer, supplier or business stakeholder (in conjunction with sales opportunities, commercial offers, purchasing, contracts, orders, invoices, delivery, support - including essential information for users of Minervate Services - security of Minervate Services or professional services and trainings);
To create anonymous data for analytics;
To protect, investigate and deter against fraudulent, harmful, unauthorized, unethical or illegal activity as well as for security and safety prevention, within the framework of Minervate Cybersecurity Program.

Minervate may combine your personal data together with additional relevant publicly available information or personal data collected through other processing activities.

PERSONAL DATA RETENTION

Minervate does not store your personal data for more time than necessary and only as long as required to fulfill the purposes set out above. Retention periods may vary depending on the data categories and the processing activities. To determine the appropriate retention period for personal data, Minervate considers the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosureof your personal information, the purposes for which Minervate processes your personal data and whether Minervate can achieve those purposes through othermeans, and the applicable legal requirements:

where you gave your consent, until you withdraw it;
where Minervate has entered into an agreement with you or your employer, as long as the agreement is into force plus the applicable local statutes of limitations;
where Minervate has a legitimate interest in using your personal data, for a limited period of time appropriate to ensure a fair processing of your personal data or until you object to Minervate’s use of your personal data, subject to Minervate’s compelling legitimate grounds for continued processing which override your interest in objecting or for the establishment, exercise or defense of legal claims.
where Minervate is required to comply with a legal obligation, the retention period will be determined according to the applicable law;
Where your personal data is required to assert or defend against legal claims, Minervate will retain your personal data until the end of the relevant retention period or until the claims in question have been settled.

At the end of the retention period, your personal data will be deleted or anonymized using process and methods in accordance with data protection standards.

SHARING OF YOUR PERSONAL DATA

Minervate does not rent or sell information butmay share your necessary personal data for certain business purposes with thefollowing categories of organizations:

Website hosting and IT providers
Analytics providers
Legal or regulatory authorities (when required)

With Minervate trusted stakeholders

Event or marketing sponsors: Minervate may share your personal data with trusted sponsors with which Minervate organizes events or marketing promotions. When you register for an event, Minervate may share your name, company, and email address with other participants and sponsors of the same event for the purpose of communication about the event and the exchange of ideas.
Minervate business partners
Minervate may share your personal data with Minervate business partners such as resellers assigned to you to provide you or your employer with appropriate offers or Services.
Third parties acting on Minervate behalf: Minervate may engage third party companies and individuals where necessary and share your personal data with them in the course of the services that they render to Minervate, to administer and provide the Services on Minervate’ behalf (such as training, customer support, hosting, payment services to enable you to purchase Minervate Services, email delivery and database management services). These third parties will use your personal data only as directed by Minervate and in a manner consistent with this Privacy Policy, and are prohibited from using or disclosing your personal data for any other purpose.

With third parties to comply with applicable laws: Minervate may, depending on the applicable law, disclose some of your personal data to government or law enforcement officials or private parties, (a) if Minervate believes in good faith that such disclosure is reasonably necessary to comply with legal process (for example, a warrant, a subpoena, or other court order), (b) enforce the terms and conditions that govern Minervate Services, (c) protect the rights, property, or safety of Minervate, Minervate’s customers, or the public and (d) protect, investigate and deter against fraudulent, harmful, unauthorized, unethical or illegal activity. Minervate will review the requests to make sure they satisfy applicable laws. If a request asks for too much information, Minervate will try to narrow it, and if possible will object to producing any information at all.
With third parties to serve or protect Minervate legal and business interests: Minervate may sell, transfer or otherwise share some or all of its business or assets, including your personal data, in connection with a business deal (or potential business deal) such as a merger, consolidation, acquisition, reorganization or sale of assets or in the event of bankruptcy, or a change of control or a total or partial liquidation of Minervate, in which case Minervate will make appropriate efforts to require the recipient to honor this Privacy Policy.

INTERNATIONAL DATA TRANSFERS

When accessing Minervate website, please notethat through your continued use of it, if you are located in a differentcountry than the Minervate website, you consent to the transfer of yourpersonal data to a country outside of your own where privacy laws may not be asprotective as those in your jurisdiction may.

As part of a worldwide multi-tiered organization Minervate may transfer your personal data from acountry or region to another country or region, including anywhere in Africa,Asia, Europe and the Americas. . This can for example happen when Minervateprovides you with Services such as training, customer support or hosted services.

Whenever Minervate transfers your personal data to countries not deemed by your country’s authorities (e.g. the European Commission) to provide an adequate level ofpersonal data protection, the transfer will be based on safeguards recognized by your country’s authorities as providing adequate protection for personal data such as the Standard Contractual Clauses issued by the European Commission, your informed consent for the transfer or any other relevant mechanism.

WHAT ARE YOUR RIGHTS

Depending on the applicable data protectionlaws, you may have some or all of the following rights with regard to your personal data:

access your personal data;
obtain a copy of your personal data stored by Minervate;
request the rectification, completion, update or deletion of your personal data;
restrict processing;
object to specific processing of your personal data if that processing is based on legitimate interests;
data portability;
If the processing of your personal data is based on your consent, you have a right to withdraw that consent at any time (e.g. opt-out or unsubscribe from marketing communications).

Minervate may request specific information from you to confirm your identity or process your request. Applicable laws may require or permit Minervate to decline your request but in all cases, Minervate will provide you with an explanation of its position, subject to legal restrictions.

DATA SECURITY

Minervate maintains appropriate technical and organizational measures to protect your personal data from loss, misuse and unauthorized access, disclosure, alteration and destruction during transmission and once in its possession. However, while Minervate strives to protect your personal data, in light of the inevitable risks linked to the Internet, Minervate cannot guarantee full protection against any leak.

It is important for you to exercise caution to prevent unauthorized access to your personal data. You are responsible for the confidentiality of your password and information appearing on your account. Consequently, you must ensure that you log out of yoursession in the event of shared use of a computer.

COOKIES AND SIMILAR TECHNOLOGIES

Cookies used by Minervate

In order to improve your browsing experience on Minervate website, Minervate uses cookies or other similar technologies that may process your personal data.

Depending on the Services, Minervate uses different types of cookies:

Strictly necessary cookies are always used; as they are essential for you to properly use the Minervate Services and cannot be switched off. For example, they allow you to save your personalization settings (choice of language, presentation of a service, saving your shopping cart).
Functional cookies are used in order to improve the performance of the Minervate Services, to provide you with optimized features and a more personal experience by collecting information when you use Minervate Services. Functional cookies also include analytics and performance cookies that are used to collect information about the traffic to Minervate Sites and how users use Minervate Services. The information gathered may include the number of visitors to Minervate Sites, the websites that referred you to Minervate Sites, the pages you visited on Minervate Sites, what time of day and duration you visited MinervateSites, whether you have visited Minervate Sites before, and other similar information. Minervate uses this information to help operate Minervate Sites more efficiently, to gather broad demographic information and to monitor the level of activity on Minervate Site.
Advertising cookies are implemented by Minervate or third parties, in order to build a profile of your interests and to provide you with personalized and targeted content. They do not directly store personal data, but are based on the unique identification of your browser and internet device.

Disabling cookies

You can remove or reject functional and advertising cookies at any time through the cookies banner or by clicking “Manage my cookies preferences” link in the footer of the Site. However, if you do not accept certain cookies, some functionalities and features of the Services may not function properly, and you may experience some inconvenience in their use. For example, Minervate may not be able to recognize your computer or mobile device, and you may need to log in every time you visit Minervate website. If you choose to remove advertising cookies, you will still see advertisements, but they may not be relevant to you.

CONTACT - DISPUTE RESOLUTION

Minervate is committed to ensuring the privacy of personal data: You can contact the Minervate Data Protection Officer if:

you have any questions about this Privacy Policy;
you encounter any issue when having access to your personal data or related to your rights as described above;
you believe that Minervate is not complying with the GDPR or the applicable local data protection laws;
you have a reason to believe that the security of your personal data has been compromised or misused.

When you want to report a claim by lodging a complaint to the Minervate Data Protection Officer, you will need to submit your claim using the contact us form referenced the name or reference of the applicable processing and any additional information as reasonably requested by the Minervate Data Protection Officer.

If your usual place of residence is in European Union, Lichtenstein, Norway or Iceland, you have a right to file a complaint with your local data protection authority.

DATE OF ENTRY INTO FORCE OF THE PRIVACY STATEMENT AND CHANGES TO IT

Minervate reserves the right to modify and update this Privacy Policy at any time in accordance with Minervate requirements and circumstances or where required by applicable laws and regulations. Minervate encourage you to periodically review this page for the latest information on its privacy practices. If major changes occur to this Privacy Policy, Minervate may inform you via email or another manner that Minervate believes reasonably likely to reach you.

Any modifications to this Privacy Policy will be effective upon Minervate posting of the new terms and/or upon implementation of the new changes in the Services.